How to Add Information Icons in Power BI Reports

What is an Information Icon?

An information icon is a small visual symbol or pictogram used to convey specific information or indicate the presence of additional details. It is typically used in user interfaces, websites, and applications to guide users, provide help, or highlight important information in a concise and intuitive way. The information icon often appears as a lowercase "i" inside a circle or square and serves to quickly communicate that more details or explanations are available if needed.

Information icons help simplify complex information, improve navigation, and enhance user experience by providing instantly recognizable cues that transcend language barriers. They are designed to be simple, clear, and contextually relevant for effective communication and quick user comprehension.

Step-by-Step Guide

Create a Power BI report and add an information icon as shown below.

Note, you can add an information Icon by going to the insert tab >> add a button to your report and select Information icon.

Position the icon in your preferred location in the report.

Next, add the details to display when a user hovers on the information icon.

Create a new page called “Tooltips”

Under Page information in the Format page section, toggle on “Allow use as tooltip” as shown below.

Add a text box and provide the necessary information to display on the information icon as shown below.

Create a blank card (for triggering the tooltip details)

To do so, create a new measure “Blank” containing nothing as shown below.

Blank =  " "

Next, add a card to the report showing the Blank field created above.

• Drag the card onto the information icon.

• Resize it to the same size as the information icon.

• Remove the label and the background color

Configure the tooltips

While still selected on the card.

Go to the General tab under format your visual.

Toggle on the Tooltips button and choose your tooltip options as “Report page” targeting the page “Tooltips” as shown below.

Notice when you hover on the information icon, additional details appear to inform or provide more details about the report.

Conclusion

Adding an information icon to Power BI reports greatly enhances the user experience by providing contextual help without cluttering the dashboard. Through Power BI’s built-in features, users can easily insert and customize information icons using buttons, images, or shapes, and leverage tooltips or bookmarks to display detailed explanations on hover or click. This approach not only makes reports more interactive and self-explanatory but also helps convey complex information clearly and efficiently. By following the simple steps to add and configure these icons, report creators empower their audience to gain deeper insights and better understand the data being presented. Ultimately, incorporating information icons in Power BI is a practical way to improve engagement and usability in data reporting.

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